1. Presentation of the organizations and persons consisting the network
2. Presentation of the project “Promoting Urban Sustainable Development in Local Authorities – PROUD”
3. Setting the Work Plan for the Action, Presentation of the work plan of WP1 and WP2
4. Presentation of the financial and administrative framework of the program

1. All the representatives of the organizations consisting the network presented briefly the main activities of their institutions. The website links of the organizations consisting the network are the following:

• RC-I (UES) – www.rcenter.intercol.edu
• Biopolitics International Organization – www.biopolitics.gr
• Union of Cyprus Municipalities – www.ucm.org.cy
•Department of Environment and Sustainability, Municipality of Sabadell – http://www.sabadell.net/eng/Homeeng
• Advanced Research Partnership – www.arp-manchester.org.uk
• PLANET A.E. – http://www.planet.gr/
• Europa Media Psc – www.europamedia.org
•Czech University of Agriculture in Prague, Institute of Education and Communication http://www2.czu.cz/home/en_international_office.php
• Malta Environment and Planning Authority – http://www.mepa.org.mt/

2. The five areas of the project, the partners in charge and the coordinators are:

• Sustainable Urban Management
Coordinator: Biopolitics International Organization
Supervisor: Marilena Papastavrou
• Sustainable Urban Transport
Coordinator: PLANET A.E.
Supervisor: Werner Gronau
• Sustainable Urban Construction
Coordinator: Department of Environment and Sustainability, Municipality of Sabadell
Supervisor: Theodoulos Mesimeris
• Sustainable Urban Design
Coordinator: University of Manchester
Supervisor: Antonia Theodosiou

3. The dissemination strategy was presented by Tania Charalambidou and as the promoter of the Training e-Tool, she suggested that we generate a list of potential users and create the promotional mix according to this. Furthermore, it was mentioned that the dissemination strategy will be adjusted to each country’s cultural characteristics. She suggested that we start promoting the Training e-Tool from today and let the people know what we are doing and why we are doing it. We should not wait till the Training e-Tool is ready to proceed with the promotion.

4. It was pointed out by Dr. Christoforos Markides that no extension will be approved for the particular project as this is the final year of the Leonardo da Vinci program.

5. Financial administration of the program. Information highlighted:

• Operational (traveling, ICT and production EXCEPT overheads) and subcontracting (translation, printing, CD-Rom design, CD-Rom production, website design and construction and external evaluation) costs will be reimbursed 100% by the European Commission.
• Submission of invoices and records of payments is obligatory.
• Overheads are not funded. Is considered as own contribution.
• Staff Costs are partially reimbursed by the European Commission and the maximum community contribution is set at 171.699 euros.
• The maximum daily subsistence rates for the country being visited are listed in Annex I of the Administrative and Financial Handbook. These rates are the only one to be used every time a trip occurs.

6. The implementation plan and the deadlines for the completion of the first two Work Packages were put down:

• WP1 “Assessment of the Current Situation regarding Urban Environment and Sustainable Development and the Role of the Local Authorities in the EU”

- All partners collect information related to the four relevant modules including an additional category for the new EU Member States. (1. Sustainable Urban Management, 2. Sustainable Urban Transport, 3. Sustainable Urban Construction, 4. Sustainable Urban Design. 5. All before mentioned categories dealing with new member states).
- All partners apply the format delivered by the University of Manchester at 4 December 2006 on the information they identified.
- All partners submit the collected information to the relevant module coordinator(MC) and the responsible supervisor(RS) not later than 19 January 2007.
1. Sustainable Urban Management (Biopolitics International Organization(MC), Marilena Papastavrou(RS))
2. Sustainable Urban Transport (PLANET A.E.(MC), Werner Gronau(RS))
3. Sustainable Urban Construction (Municipality of Sabadell(MC), Lakis Mesimeris(RS))
4. Sustainable Urban Design (University of Manchester(MC), Antonia Theodosiou(RS))
5. Activities in the New Member States (Czech University of Agriculture in Prague)
- All module coordinators (MCs) prepare in coordination with the responsible supervisors (RSs) a report on their specific topic and submit this report to the University of Manchester by 23 February 2007 at the latest.
- The University of Manchester will submit the WP1 final report to the Project Manager on 15 March 2007 at the latest.
- The Project Manager (RC-I) will elaborate and circulate a revised list of indicators to ensure a clear assignment of the collected information to the identified modules.

• WP2 “Development of an Environmental Performance Review and Evaluation of the Four New Member States involved in this project”

- The data collected in WP1 will be refined and used in WP2.
- The reports to be prepared for Cyprus, Malta, Czech Republic and Hungary (Environmental Performance Review) will have the same format as the one recommended by the University of Manchester in WP1.
- The Union of Cyprus Municipalities, Europa Media Psc and Malta Environment and Planning Authority should sent the Environmental Performance Review prepared for their countries to the Czech University of Agriculture in Prague by 23 February 2007 at the latest.
- The Czech University of Agriculture in Prague will submit the WP2 final report to the Project Manager on 15 March 2007 at the latest.

7. The provisional schedule of the next meetings is:

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